DuPage County Seeking Animal Services Administrative and Special Projects Coordinator

DuPage County is an equal employment employer

• Serves as liaison with both internal and external contacts regarding administrative issues such as purchasing, personnel, facilities, and operations
• Receives visitors, schedules appointments, and arranges meetings
• Works with administrators and managers to keep them informed of department issues
• Follows through on information requests, projects, and pending matters with limited direction
• Organizes and expedites flow of work through the office
• Coordinates special departmental projects involving research and investigation
• Drafts policies and procedures related to the functions of the department for management review
• Participates in management planning meetings and related activities
• Provides secretarial support to a board or committee
• Organizes and maintains files for the Department Head or Operations Manager
• Prepares letters and memoranda for signature
• Manages and tracks accounts payable/receivable, employee expense reports and payroll
• Assists in departmental budget preparation and control activities by gathering data
• Prepares departmental payroll change forms, certifications, etc.
• Prepares requisitions for the purchase of materials and supplies
• Organizes and prepares documents requiring the integration of multiple department technology and software applications
• Works with appropriate departments and Animal Services staff to budget, plan and carry out special projects of the department
• Files documents alphabetically, numerically, or by other prescribed methods

• Completion of a Bachelor’s degree in Shelter or Nonprofit Management, Business Administration, or a related field
• Two (2) years of administrative or office support experience in an animal shelter, animal hospital, rescue organization, or similar environment performing a variety of administrative responsibilities including, budget preparation, public relations, personnel, or office management
• Two (2) years of supervisory responsibility

  A pre-employment background check is required.

 
Basic Word and Excel testing is required

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work will occur in an office and is not substantially exposed to adverse environmental condition

County of DuPage