West Chicago Voice - About Us : The voice of West Chicago, Illinois - digital local news - for locals by locals .

DuPage County Seeking Animal Services Administrative and Special Projects Coordinator

Sharing is Caring, WeGo!
Salary- $27.00 – $30.00 Hourly
Location- Wheaton, IL
Job Type- Part-time
Job Number-24-00052
Department- Animal Services Department
Opening Date- 04/02/2024
Hours – 20 hours per week; Monday 8 am to 1 pm; Tuesday 8 am to 4:30 pm; Wednesday 8 am to 4:30 pm. To include holidays as scheduled.


We are pleased to offer the opportunity to work as an Animal Services Administrative & Special Projects Coordinator within the DuPage County Animal Services Department.

DuPage County is an equal employment employer


  • Serves as liaison with both internal and external contacts regarding administrative issues such as purchasing, personnel, facilities, and operations
  • Receives visitors, schedules appointments, and arranges meetings
  • Works with administrators and managers to keep them informed of department issues
  • Follows through on information requests, projects, and pending matters with limited direction
  • Organizes and expedites flow of work through the office
  • Coordinates special departmental projects involving research and investigation
  • Drafts policies and procedures related to the functions of the department for management review
  • Participates in management planning meetings and related activities
  • Provides secretarial support to a board or committee
  • Organizes and maintains files for the Department Head or Operations Manager
  • Prepares letters and memoranda for signature
  • Manages and tracks accounts payable/receivable, employee expense reports and payroll
  • Assists in departmental budget preparation and control activities by gathering data
  • Prepares departmental payroll change forms, certifications, etc.
  • Prepares requisitions for the purchase of materials and supplies
  • Organizes and prepares documents requiring the integration of multiple department technology and software applications
  • Works with appropriate departments and Animal Services staff to budget, plan and carry out special projects of the department
  • Files documents alphabetically, numerically, or by other prescribed methods


Requirements include the following experience or equivalent combination of training and experience:

  • Completion of a Bachelor’s degree in Shelter or Nonprofit Management, Business Administration, or a related field
  • Two (2) years of administrative or office support experience in an animal shelter, animal hospital, rescue organization, or similar environment performing a variety of administrative responsibilities including, budget preparation, public relations, personnel, or office management
  • Two (2) years of supervisory responsibility

    A pre-employment background check is required.

Basic Word and Excel testing is required

Physical Requirements and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work will occur in an office and is not substantially exposed to adverse environmental condition

County of DuPage

Address : 421 N. County Farm Road
Wheaton, Illinois, 60187
Phone (630) 407-6300

Leave a Reply